First Nation Administration

                                  P.O. Box 1, Fort Albany, ON P0L 1H0

                              Tel: (705)-278-1044 Fax: (705)-278-1193

Call for Expressions of Interest

Role: Accounts Payable Support

Location: Fort Albany First Nation and other locations as may be agreed

About the Role:

We are seeking expressions of interest from knowledgeable candidates interested in providing Accounts Payable Support at the First Nation Finance Department

Reports to:  Director of Finance

Key Responsibilities:

Under the supervision of the Director of Finance, Accounts Payable Support is responsible for processing invoices and issuing payments to appropriate vendors and persons. He/she is responsible for the efficient day-to-day function of FAFN purchases, payments, and recording payments within the Finance Department to facilitate its smooth operations. From time to time, the Accounts Clerk will also assist the Payroll Clerk in preparation and submission of payroll, ROE’s and other relevant finance administration

DUTIES AND RESPONSIBILITIES:

•       Prepare purchase order requisitions and post to appropriate programs and maintain a filing system for such requisitions.

•       Prepare payment for approved payment vouchers

•       Ensure essential services are paid for periodically. Ex. Phones etc.

•       Work with program managers pertaining to expenditures as requested.

•       Enter and analyze invoices and ensure P.O. requisitions are matched for accuracy.

•       Ensure online vendor account numbers are accurate and up to date and confirm online payments through email to vendors.

•       Maintain a working relationship with vendors and handle all correspondence in a professional manner. Ex. Invoice amount discrepancies

•       Prepare an O/S payables ledger for review by the Director of Finance for the payment process.

•       Maintain a filing system for payables and receivables, all receipts and invoices are attached.

•       Assist with accountants during audit progress and GST\HST audit

•       Deposit cheques received after being posted by the Finance Officer.

•       Assist in payroll or prepare payroll when requested.

•       Reconcile monthly statements to ensure payments are accurate.

•       Handle travel claims and reimbursements, and ensure receipts are on file.

•       Serve as backup for various accounting and administrative functions.

•       Issue R.O.E.s in a timely manner

•       Perform other duties as assigned, such as payroll and issuing Records of Employment

QUALIFICATIONS:

•       Post-Secondary certificate, diploma, or degree in Business Administration, Commerce, and Accounting or OSSD an asset.

•       Experience in accounts payable, payroll, or in general bookkeeping an asset.

•       Working knowledge of accounts payable and accounts receivable functions an asset.

•       Experience with budget, accounting, and reporting systems.

•       Experience with Sage 50 (formerly Simply Accounting).

•       Knowledge of Generally Accepted Accounting Principles (now IFRS).

•       Must have knowledge of Microsoft Office, such as Excel and Word.

•       High level of integrity, confidentiality, and accountability.

•       Strong ethics, positive team attitude, and building skills.

Qualifications:

●       High School Diploma, or a related an asset.

How to Apply
Interested candidates are invited to submit a cover letter and resume to:

Human Resources Department
Fort Albany First Nation

Garett McKinnon
hr.admin@fortalbany.ca

Application Deadline: Until filled.