Northern College is seeking an Advising Assistant in our Advising Services department. The successful candidate will be able to work independently and collaboratively in a fast-paced environment, and possess organizational skills, effective communication skills (verbal and written), will be able to adapt to change, and proficient with computer software including Word, Excel, MIS, and databases.

At Northern College, we’re committed to the ongoing success and development of everyone who passes through our learning spaces, whether they be our students, employees or community members. We believe in investing in those who invest in us, constantly working to build a collaborative and friendly working environment while offering top tier benefits and generous pension packages to our eligible full-time employees with purposeful, rewarding work, supportive supervisors and positive, engaged work teams.

Reporting to the Haileybury Campus Manager the successful candidate will provide clerical and administrative support services to the Advising Department at the Haileybury Campus.

What you will be doing:

• Ensure that, test and exam accommodation and invigilation for Accessibility Services are available by scheduling and overseeing invigilators;
• Act as the first point of contact for Advising Services by providing excellent customer service and greeting everyone who enters the department;
• Assist the Advising Department with clerical tasks including but not limited to creating and maintaining student files, data base, purchase requisitions, ordering material and swag etc.;
• Ensure referrals to appropriate support staff member/advisor/faculty/coordinator for students seeking support or direction;
• Liaise and interact, either by phone, or e-mails, with faculty, staff from various departments, students, sponsoring agencies and respond to all inquiries;
• Offer support to students who are presenting in an emotional state by ensuring they are provided a private space and offering guidance and support; and
• Meet with students to identify testing accommodations with Accessibility Services and completing the testing centre registration process when required.

A detailed job description is available from the Human Resource Services department.

What you will need to be considered:

• One-year certificate in Office Administration or related/ relevant field of study; and
• Two (2) years of experience working directly with students, with the ability to use office equipment.

What Northern has to offer:

• Defined benefit pension plan;
• Professional development opportunities;
• Wellness programs;
• Employee Assistance Program;
• Tuition assistance;
• Generous vacation and holiday closure;
• Group insurance benefits (medical, dental, life insurance, LTD, etc.); and
• Relocation expense reimbursement.

The incumbent may be required to provide a criminal record check.

As part of Northern College’s action on reconciliation, the College recognizes its responsibility to make a difference through increasing the number of Indigenous employees who work in the academic field. We encourage applicants who identify as Indigenous to apply.

Northern College is committed to an inclusive, barrier-free selection process. To request reasonable accommodation at any time during the selection process, please contact the Human Resource Services department. Information received relating to accommodation needs of applicants will be addressed confidentially.

Northern College values diversity and is an equal opportunity employer.

We thank all applicants for their interest in Northern College, only those to be interviewed will be contacted. Applications received after the close date will not be considered.

To apply, submit your covering letter and resume online at  www.northerncollege.ca/careers/

CLASSIFICATION: Support Staff

STATUS: Full Time (Less than 12 Months)

STAGE: Internal/External

CAMPUS:  Haileybury

STARTING SALARY: $ 29.83

SALARY RANGE: $29.83 to $34.42 (Payband E)

START DATE: Immediately

CLOSING DATE: January 15, 2026

HOURS OF WORK: 35 hrs/wk

COMPETITION#: 25-75-RFH-107