Job Category: Children's Services
Job Type: Full Time Non-Union
Job Location: Timmins

Salary: $33.39 – $41.73

SUMMARY

The CDSB vision is to further develop a district service environment that is responsive to community needs, which values the individuality of its residents, is respectful to all who receive and deliver services, and fosters personal and professional growth and teamwork among all employees.

The Administration Coordinator for Children’s Services will support the CDSB vision by providing excellent internal and external services. Work is performed in accordance with CDSB policies and procedures and CDSB Vision & Values.

KEY RESPONSIBILITIES OF THE POSITION

• Under the direction, and guidance of the Director, provides administrative support to the CDSB Director of Children’s Services, Children’s Services Program Managers, Children’s Services Department, and other Directors (as required).
• Prepares correspondence, human resource related meetings, and minutes/ notes which are confidential in nature.
• Monitors federal, provincial, and local funding opportunities that could help advance the CDSB and departmental goals.
• Maintains confidential employee information.
• Supports research, proposal, brief and report development, and reviews.
• Prepares spreadsheets, presentations, and reports as required.
• Prepares and distributes, as required, media notices, advisories, and other communique through various media
• Attains quotes and coordinate purchases.
• Plans, organizes, and executes meetings, conferences, training, and events, including attendance tracking, material preparation and other logistics.
• Creates and distributes meeting minutes, notes, and materials, following up on timelines, reports and actionable items.
• As required, supports oversight, monitoring, and use of social media accounts, as well as the Intranet and other communications tools, such as updating electronic signage.
• Collaborates with various departments within the organization and external contacts.
• Facilitates communication and liaison functions amongst internal/external stakeholders
• Supports operational efficiency and quality service coordination through streamlined internal processes, integration of innovation and technologies, KPI data collection, data tracking and analysis, reporting through dashboard metrics, IDEA initiatives, marketing, brand development and communication strategies and departmental file management.
• Monitors federal, provincial, and local funding opportunities that could help advance the CDSB and departmental goals.
• Responds to general requests for information.

CORE COMPETENCIES

• Accountability and dependability: take personal responsibility for the quality and timeliness of work and achieve results with little oversight.
• Communication: Listen to clients and communicate in an effective manner
• Client Focus: Build and maintain internal and external customer satisfaction through culturally inclusive and respectful services.
• Flexibility: Adapt and work with a variety of situations and individuals. Openness to different and new ways of doing things.
• Teamwork: working together to achieve specific goals
• Creative and Innovative: Always discussing new ideas to provide quality client service.
• Ability to maintain confidentiality and exercise discretion in all situations.

CORE VALUES

Accountability, compassion, empathy, creativity, interpersonal skills, attention to detail, teamwork, time management, communication skills, flexibility, respect, inclusivity, and intuition.

JOB REQUIREMENTS

• Professional demeanour with well-developed written and oral communication skills

• Works with internal and external partners and teams, including but not limited to suppliers and government contacts.
• Proficient computer literacy using the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Professional as well as various media channels.
• Experience in desktop publishing and design for both print and digital media
• Ability to exercise discretion and good judgment when handling sensitive information.
• Excellent customer service skills are required to respond to phone, email, and in-person inquiries.
• Ability to maintain confidentiality and use tact/diplomacy effectively.
• Good organizational skills

EDUCATION & EXPERIENCE

• Post Secondary diploma in a relevant field of study, such as Office or Business Administration, or equivalent combination of post-secondary education and experience.
• Minimum of 2 years of experience working in an office environment.
• Proficient in French would be an asset.

AN EQUAL OPPORTUNITY EMPLOYER

The Cochrane District Services Board is committed to equity in its policies, practices, and programs. The Board supports diversity in the work environment and ensures that applications from members of underrepresented groups are seriously considered. All qualified individuals who would contribute to the diversification of our workplace are encouraged to apply.

Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy.